HOA Accounting Software
Fund Accounting That Starts
From Your Governing Documents.
ResLife Finances is the association’s books: a real HOA chart of accounts, operating and reserve money kept apart, and every figure traceable to the clause that prescribed it. It shares one ledger with the budget you already built here, so nothing is exported, re-keyed or reconciled between two systems.
No credit card. Nothing to migrate.
Where the Free Tools End
Your System of Operation Now.
Your System of Record When You Are Ready.
Every operational tool in ResLife ends in a financial event. The operational half is free. Finances is where the money side of that same record gets posted, without anyone typing it twice.
Money In
Assessments Billed From the Budget,
Chased on the Association’s Own Terms.
Assessments are raised from the per-unit math the budget already produced and collected online. When an owner is late, the grace period, the late fee and the interest come from the CC&Rs, not from a flat rate someone typed into a settings page, and the owner is warned before a fee lands rather than after.
- Assessments & Payments – online payment, late fees and interest from the governing documents, installment plans, owner warnings before a fee lands, and your choice of who carries the processing fee
- Delinquency & Collections – the late charge and interest post past grace, the aging goes to the board in executive session, and every payment is applied in the statutory order
Money Out
Every Vendor Bill Knows
Which Job It Came From.
A supplier invoice is posted against the work order or contract that caused it and approved before it is paid, with the board’s own spending limits applied at the point of approval. Bank payouts are then matched to the ledger automatically, and anything that does not match is surfaced as work today instead of discovered at year end.
- Accounts Payable – bills tied to the job, approval before payment, spending limits enforced
- Bank Reconciliation – payouts matched automatically, exceptions become tasks
- Bank Integrations – automatic statement imports through Plaid, lockbox remittance files applied to the unit, and a custom connection to your bank of record on request
A vendor bill, start to finish
- You Close the work order the gate repair created
- ResLife Posts the supplier invoice against that work order
- ResLife Checks the amount against the board spending limit
- You Approve it
- ResLife Pays it, then matches the bank line to the ledger when it clears
- ResLife Puts any unmatched line on your Docket as a task
Two steps are yours. The rest is bookkeeping ResLife does.
How payables workThe Books Themselves
Operating and Reserve Kept Apart.
Statements That Tie, Any Month.
Real fund accounting: interfund transfers tied to the expenditure that justified them, reserve contributions and draws tagged straight from the ledger, and a balance sheet that ties at any as-of date, published where owners can read it.
What It Costs
One Rate, Published,
and It Does Not Bend.
ResLife Finances is $1.00 per unit per month, the same at 40 doors or 40,000, with no volume brackets and nothing to negotiate. The processing add-on that free associations pay when they collect online is waived on every paid plan.
Sign up now and the subscription is not charged until 1 January 2027. That date is a design decision, not a delay: books cut over cleanest at the start of a fiscal year, so the subscription costs nothing until your books do. Bring one community over at the year end you choose, then the next. Everything you already run keeps running exactly as it does today.
Launch offer, through December 31, 2027: on any paid plan, your firm’s first legal entity runs its own books at no charge — the $250/month waived — with complimentary migration services. The end date is fixed, so the sooner you start, the more months you keep.
What a Treasurer Signs
A Budget You Can Defend.
Books That Prove It.
Every number an owner questions traces back to the clause, the invoice and the bank line behind it. That is what a treasurer signs with confidence, and what a board can hand an auditor without losing a weekend.
Asked Before Starting.
Is ResLife Finances a full general ledger, or a layer on top of the accounting system we already use?
It is the ledger. General ledger, journals, accounts payable, bank reconciliation, fund accounting and financial statements run in one set of books, on the same chart of accounts as the budget. The accounting engine underneath is a general-purpose platform used across many industries; ResLife adds the HOA chart of accounts, the fund structure and the governing-document rules on top of it.
Do we have to bring our books over to use the free tools?
No. The budget, meetings, docket, rules, violations, contracts and maintenance tools run alongside whatever you keep the books in today, and your assessments export straight back into it. Finances is a separate decision, made one community at a time, at a fiscal-year boundary you choose.
How does HOA fund accounting work in ResLife?
Operating and reserve money are held in separate funds with their own bank accounts and balances. Interfund transfers are tied to the expenditure that justified them, reserve contributions and draws are tagged straight from the ledger, and a component register tracks the assets the reserve study exists to replace.
What does HOA accounting software cost with ResLife?
A flat $1.00 per unit per month on every paid plan, with no volume brackets. The processing add-on charged on the free tier when assessments are collected online is waived once a plan is paid. You can sign up now; billing starts 1 January 2027.
When You Are Ready
Run the Books on the Same Documents
That Wrote the Budget.
Start with the free tools today. Bring the books over at the fiscal year you pick, one community at a time.